Privacy Policy
Last updated: 9 November 2026
Grooveyard is the trading name of The Groove Yard Company Limited, registered in Ireland under company number 335675, with its registered office at Unit 3 Moycullen Business Park, Moycullen, Galway, H91 VK03, Ireland.
This policy explains how we collect, use and protect personal information when you visit grooveyard.ie, contact our team or apply for an opportunity advertised on our website.
The Groove Yard Company Limited is the data controller for the activities described in this policy. References to “Grooveyard”, “we”, “us” and “our” mean The Groove Yard Company Limited.
Information we collect
We collect information you provide when you contact us, enquire about our services or submit an application. This may include:
- Your name, email address and telephone number.
- Your company name and job title.
- Information about your enquiry, event or project.
- Your CV, qualifications, experience and other application details.
- Correspondence and information you provide during our discussions.
Our website and its service providers may also collect technical information, including your IP address, browser and device details, pages requested and information used to identify errors or protect the website.
Please avoid sending sensitive personal information unless it is relevant to your enquiry and we have explained how it will be handled.
How we use your information
We use personal information to:
- Respond to enquiries and understand your requirements.
- Prepare proposals and provide our services.
- Manage communications with clients and prospective clients.
- Consider applications for employment or promotional roles.
- Operate, maintain and protect our website.
- Understand website use and measure marketing activity, where permitted.
- Meet legal obligations and handle complaints or legal claims.
We rely on the following legal grounds, depending on the activity:
Legitimate interests: responding to business enquiries, maintaining business relationships, administering recruitment and operating a secure website, where these interests are not overridden by your rights.
Contract: taking steps you request before entering into a contract with you, or performing that contract.
Legal obligations: keeping records or providing information where required by law.
Consent: activities requiring your permission, including non-essential tracking and consent-based email marketing. You may withdraw your consent without affecting the lawfulness of processing carried out before withdrawal.
If you do not provide information needed to answer an enquiry or assess an application, we may be unable to progress it.
Marketing communications
If you subscribe to marketing updates, we use your contact details to send the communications you requested.
You can unsubscribe using the link in a marketing email or by contacting info@grooveyard.ie. Sending an enquiry does not, by itself, mean you have subscribed to marketing.
Where an existing-customer marketing exception applies, we provide an opportunity to opt out when collecting your details and in subsequent marketing messages.
Cookies and third-party services
Cookies and similar technologies can support website functionality, remember preferences and measure website or advertising activity.
Our website includes Google Tag Manager and Google Ads code, Google reCAPTCHA for spam protection, Google Maps and Vimeo video embeds. Depending on which services load and your settings, these providers may receive technical information such as your IP address, browser details and interactions with their services.
Google Tag Manager manages other website tags. Google Ads tools can measure advertising interactions and conversions. Maps and video providers receive information when their embedded content connects to their services.
Non-essential analytics and advertising cookies require your consent where applicable. Strictly necessary technologies are subject to different rules. You can also manage or delete cookies through your browser settings, although blocking certain technologies may affect website features.
You can read more about these providers’ practices at:
- Google: https://policies.google.com/privacy
- Vimeo: https://vimeo.com/privacy
For information about the technologies used on our website or your privacy choices, contact info@grooveyard.ie.
Sharing your information
We share personal information where necessary to carry out the activities described in this policy. Recipients may include website hosting and maintenance providers, email and IT providers, recruitment support providers and the third-party services described above.
Professional advisers, insurers, regulators or other authorities may receive information where necessary for advice, legal obligations or legal claims.
Where a provider processes personal information on our behalf, we require appropriate contractual safeguards and instructions. Some providers act as independent controllers for their own processing.
International transfers
Some service providers may process information outside the European Economic Area.
Where this involves a restricted transfer, appropriate safeguards are required. These may include a European Commission adequacy decision or approved Standard Contractual Clauses, together with additional measures where necessary.
You can contact info@grooveyard.ie for information about the safeguards relevant to your personal information.
How long we keep information
We retain personal information for the purpose for which it was collected, taking account of legal obligations and relevant complaints or claims.
Enquiry information is kept while we respond to your request and related discussions remain active. Where an enquiry becomes a project, relevant correspondence forms part of the client record.
Recruitment information is kept for the recruitment process and any necessary follow-up or handling of related claims. If we wish to retain an application for future opportunities, we will explain the arrangements.
Client, financial and contractual records may need to be retained after a project ends to meet accounting, tax or legal requirements. Technical records are retained according to their operational and security purpose.
Information that is no longer needed is deleted or anonymised.
Protecting your information
We use appropriate technical and organisational measures to protect personal information against unauthorised access, loss, alteration or disclosure.
Access is limited to people who need the information for their work. Providers handling information on our behalf are required to protect it appropriately.
Your rights
Depending on the circumstances, you may have the right to:
- Access your personal information.
- Correct inaccurate or incomplete information.
- Request deletion or restriction of its use.
- Receive certain information in a portable format.
- Object to processing based on legitimate interests.
- Object to direct marketing at any time.
- Withdraw consent where processing relies on it.
To exercise your rights, contact info@grooveyard.ie. We may request proportionate information to verify your identity. We normally respond within one month and will explain any extension permitted by law.
You can raise a concern with the Irish Data Protection Commission at https://www.dataprotection.ie, or another competent supervisory authority. You do not need to contact us before making a complaint.
Other websites and event information
External websites linked from our site have their own privacy practices. Please read their privacy notices when visiting them.
Event registrations, delegate information, photography and information handled on a client’s instructions may be covered by separate notices explaining the relevant arrangements.
Changes to this policy
We may update this policy when our website or information-handling practices change. The date above shows when it was last updated.
Contact us
For questions about this policy or to exercise your data protection rights, contact:
The Groove Yard Company Limited trading as Grooveyard
Unit 3 Moycullen Business Park
Moycullen, Galway
H91 VK03, Ireland
Email: info@grooveyard.ie
Telephone: +353 1 2020 836
Registered in Ireland. Company number: 335675.